AIA Billing Specialist/Project Coordinator
Locations: One position in Connecticut | One position in Massachusetts
We’re currently recruiting Billing Specialists / Project Coordinators for two well-established construction firms — one based in Connecticut and one in Massachusetts. These are great opportunities for detail-oriented professionals with AIA billing experience to join growing teams and make an immediate impact.
What You’ll Do:
- Prepare and submit monthly AIA billing requisitions
- Work closely with Project Managers to track costs and ensure accurate billing
- Coordinate billing with vendors and subcontractors
- Monitor contracts, insurance, bonds, and compliance documents
- Assist with AR aging reports and billing status updates
- Set up new projects in the system (contracts, budgets, cost codes)
- Collaborate with accounting and project teams to keep everything running smoothly
What We’re Looking For:
- Previous AIA billing experience is required
- Strong communication and organization skills
- Ability to manage multiple tasks and deadlines
- Proficiency in Microsoft Office, Adobe Acrobat, and ideally Procore or Sage
- Self-starter attitude with a strong sense of urgency
- Experience in construction billing or project coordination preferred
- Bachelor’s degree in Business or Construction Management a plus
If you are interested, please submit a resume to jack@kaiserwhitney.com, or contact our office at (203) 562-0511.
